VOLUNTEER CLEARANCES GUIDE

The Child Protective Services Law requires all School Employees, Contractors, and Volunteers having routine, direct contact with children to obtain new clearances every 60 months (5 years). This includes child abuse, state and federal criminal history checks. Below are instructions for obtaining clearances, all which can be completed online.

PLEASE MAKE SURE TO KEEP A COPY OF EACH CLEARANCE FOR YOUR RECORDS.
You must physically bring in your original clearances to the Human Resources office (in the District Office adjacent to the high school) to verify and copy.  They cannot accept any clearances via e-mail or sent in with a student and they can not be accepted at the school.

1.  Print out the NASD Volunteer Checklist which is used as a cover letter when submitting your documents to the District Office.

2.  PA STATE POLICE CRIMINAL HISTORY RECORD / ACT 34

  • Go to Pennsylvania Access to Criminal History

  • Select “Volunteer (or whatever wording is similar)” for the purpose of request entry.

  • All fees are waived for volunteers

  • Results are typically instantaneous unless they are “under review” in which case, note your reference number and date of application and use that information to check back on the “epatch” website periodically until your results are available

  • Print clearance (be sure to click all the way through to the “certification form” button – the document you print must show your SSN, DOB, etc.).  The school cannot accept anything else as record of this clearance  Please be sure to print or savethe “Certification Form” of your results at the time you are requesting your record check as you will not be able to access your results again. (Click on the control number and then Certification Form)

  • Submit to human resources.

 

3.  PA CHILD ABUSE HISTORY CLEARANCE / ACT 151

  • Go to Child Welfare Portal

  • Create an account with a valid email address, following directions

  • Check “Volunteer (or whatever wording is similar)” for the purpose of clearance box

  • All fees have been waived for volunteers

  • Response time may be immediate if done online (make sure to print) or up to two weeks if mailed.

  • Submit to human resources.

4.  FBI BACKGROUND CHECK / ACT 114

The FBI check may be waived “if he/she has been a resident of this Commonwealth during the entirety of the previous ten-year period” and he/she “swears or affirms in writing” that he/she has not been convicted ofany crime in another state, similar to the conviction disqualifying a person in PA. NASD will be utilizing a standard form to do this following the July 1, 2015 effective date. If this is true for you, you can complete the Affidavit instead of the FBI Clearance.

For FBI BACKGROUND CHECK:

  • Go to https://www.identogo.com/locations/pennsylvania

  • Scroll down to Enrollment Services and select digital fingerprinting

  • Enter 1KG6XN as the Service Code

  • Click on Schedule/Manage Appointment

  • Go through the screens and enter information required

  • Based on your zip code, you will be given a list of IdentoGO service centers. Click on where you wish to go to be printed. You can make an appointment online or click walk-in

  • Print the Service Summary Page. You will need to bring this and identification with you.

  •  Currently the cost is $22.60

For AFFIDAVIT:

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© 2019 by  KBES PTA.